We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. However, you will need to explain why you didnt submit your EC on time. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. If you are still unable to meet the deadline you must submit a conventional EC. If the deadline has already passed, the late submission may be condoned (i.e. What qualifies for extenuating circumstances? If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. EMC At this point it is too late. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. If you can find evidence, its a good idea to apply for conventional ECs. If your ECs are submitted late, your evidence should help to explain the delay. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If you do not submit the requested evidence, your claim will normally be rejected. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. What would you like the Union to do? endstream
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We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. butler county election office phone number / . You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You can only request deferrals 2 weeks in advance of the event. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Step 2: gather the relevant evidence for your application. Victim of crime :Police/crime report - a crime number alone isnotacceptable. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. This is synonymous with "mitigating," or "exceptional" circumstances. and must cover the full period for which you are requesting mitigation. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. E.g. UCLs Grounds for ECs explain what will normally be considered. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. However, you have the right to appeal your results via the. EMC This will come into effect for 2024 applications (i.e. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. -q
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However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. /Tx BMC Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W
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Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Figures captions and table titles.
Your EC will only be validated on receipt and evaluation of your evidence. The Student Disability website has further information there. If you're struggling with situations beyond your control, extenuating circumstances could help. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. You should receive a response withinone week of submitting the request for review. Processing time will depend on the institutions policy, but its usually between one and five working days. Help us make this site better by telling us what you think about this page, University of East London
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The source should always be stated below the table/figure. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. For either route, it makes sense to get in touch as soon as possible. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Make sure that you know what you need to submit and the deadline for submitting claims. Theywontusually accept things such as viruses, disk corruption, printer problems etc. endstream
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The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. If youre struggling with situations beyond your control, extenuating circumstances could help. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. 419 0 obj
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Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. You apply for extenuation via an online form. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. The information you need to support you with an extenuating circumstances claim can be found below. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. This may affect the type of mitigation that is available to you. 'Extenuating Circumstances' are events that are . 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I:
After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. You will receive a written response as soon as possible.
No. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Examination stress is a common experience and not usually considered an extenuating circumstance. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). /Tx BMC With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Source: Glenn Cartsens Peters/Unsplash. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Please be patient. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. EMC Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Any claims submitted after the assessment has started must be accompanied by evidence. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. ` &
If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Students' Union UCL is an organisation that exists to make more happen. Letter from your doctor or medical practitioner). Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) But life isnt always easy. Advertise a vacancy on our platform today. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. On the application form you will be asked to state your deadline this should be the most recent deadline. endstream
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Do Share & Care schemes work for student accommodation? Source: Shutterstock. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. HA This year, students will be allowed to self-certify (apply without formal proof) for an EC . Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. After that, it is your work, and we normally see it only in our capacity as examiners. %%EOF
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Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Coursework and project submissions dates are all available on the Moodle pages for each module. Note that you can only self-certify if you submit your claim before the assignment deadline. Make sure you submit your application in plenty of time to reduce added stress. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. University is a big, exciting place. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Any claims submitted after the assessment has started must be accompanied by evidence. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence.
This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Step 4: wait for approval. endstream
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You must submit your late evidence no more than four weeks after submitting your EC application. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. However, you have the right to appeal your results via theAcademic Appeals Procedure. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. This may affect the type of mitigation that is available to you. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you can imagine it, theres probably a society for it. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378.
Letter or certificate froma doctor or other registered medical professional external totheUniversity. It is a charity with over 48,000 members. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. You can find a guide to submitting your claim on Portico on the UCL website. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Lead your club, society and the whole Students' Union Nominate Now . You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Here are three students sharing their experiences of applying for financial support from us. This step-by-step guide will clarify how to do that. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. endstream
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If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Sport is for everyone, and well help you find your level. After youve applied, youll need to wait for the decision. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. /Tx BMC We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Work will not be accepted by email. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Enjoy! This would bring us to equal standing with UCL clubs and societies. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Make sure that the date you have requested is allowed under the claim type you are submitting. Your evidence will need to cover the full period for which you are requesting mitigation. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted.